Help Center

Scheduling

10 articles

Working With Tasks

HourStack brings a visual way to get your tasks done in time. Tasks can be scheduled on the days you want to work on them, with the appropriate amount of time allocated. Once time is tracked on the tasks, they can be used for reporting on transparency and efficiency.

Personal View

Whether you have a personal workspace or are a member of a team, you'll likely spend much of your time in the personal calendar view. This view shows just your tasks for the selected timeframe.

Team View

Team views are available when you have multiple active members in your workspace and allows you to schedule tasks easily across your team. To access the Team View click the Team button at the top of your calendar.

Bulk Task Actions

Bulk task actions are a great way to make quick work of your scheduling. Hold Shift and click on the tasks you'd like to select, then you will see the bulk actions toolbar from which you can perform various actions, like creating a Task Template.

Task Templates

Task Templates allow you to save one or more tasks as templates to be used to easily create additional tasks in the future, for example a daily recurring standup. Select the tasks you want in the template, then create the template as private or shared.

Scheduling With Integrations

HourStack offers a variety of task, event, and export integrations that allow your team to schedule and track time from the tasks they’re already working on — which means no duplicating tasks, interrupted workflows, or jumping back and forth between applications.

Setting Calendar Preferences

You can set your calendar preferences on a per-workspace basis. Click the preferences dropdown just above the calendar to reveal the available preference settings.

Filtering Tasks

You can filter tasks on your calendar by client, project, or label. For each resource type you can make multiple selections to build any type of filter combination you like.

Selecting a Date Range

The date range selection will vary based on the calendar view you have selected. You can use the forward and backward buttons to scroll the calendar to the previous or next period or click the Today link to move the calendar to the current day.

Searching for Tasks

Just above the calendar you can click the magnifying glass icon to search for tasks. The search will look for tasks by title and will search your full history, not just the timeframe currently selected.

Can't find your answer?

Not to worry, we'll help you out.

Join our next live class

Learn the basics of HourStack.