Help Center

Outlook Calendar Integration

The HourStack Outlook Calendar integration allows your team to schedule and track time from the events they have scheduled in Outlook Calendar. Events can be automatically scheduled into your calendar view with just a few clicks, making your planning easy and quick.

You can connect or disconnect integrations anytime through your account settings. All integrations are scoped to you personally, meaning that nobody else on your team can access your integration connection or data. You'll have access to your Outlook Calendar integration across all of your workspaces.

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Connecting the Integration

To connect your Microsoft account, navigate to your account settings and find Outlook Calendar under the available integrations and click "Connect". This will take you to Microsoft to login to the account you'd like to connect and to authorize the HourStack app to access your Outlook Calendar account data. Once you've authorized the HourStack app, the integration will be connected and you can start using it immediately from your calendar.

Integration Configuration

Changes to your calendar selection within the integration will automatically be saved to your integration configuration so that each time you open the integration, it will be in the state you last left it, even across browsers or devices.

Calendars

The Outlook Calendar integration features two primary views, the list of Outlook calendars and the list of events from a selected calendar. To display calendar events, you must first select an Outlook calendar as the source for the events. You'll have access to any calendars that have been created by or shared with your Microsoft account. Calendars are searchable by name as well.

Calendar Events

Once you've selected an Outlook calendar, you'll see the events scheduled for the date range selected on the calendar. Events are searchable by name.

Creating Tasks in HourStack

You can use Outlook Calendar events to create tasks in HourStack by dragging and dropping them onto the calendar, or by clicking "Add to calendar" on the event. Notes from the calendar events are automatically copied over to the HourStack task. Creating tasks from integrations requires the same permissions as creating tasks from scratch.

Note

To create tasks for yourself with this integration the My Tasks permission is required.

Note

To create tasks for other team members, the Other Tasks permission is required along with Other Teams if the member you are wanting to create tasks for belongs to a different team than you.

Accessing the Original Outlook Calendar Event

Tasks in HourStack created from Outlook Calendar events will remain linked. Content changes will not be synced between HourStack and Outlook Calendar, but from within HourStack you'll be able to directly access the Outlook Calendar event from the task by clicking the Outlook Calendar icon, or the options dropdown when editing the task.

Disconnecting the Integration

To disconnect your Outlook Calendar integration, navigate to your account settings and click the "Manage" link next to your connected Outlook Calendar integration. Click the "Disconnect" button and confirm you'd like to disconnect the integration. This will disconnect the integration from the HourStack side. To fully disconnect the integration you'll need to remove HourStack's access from your Microsoft account as well.

Removing access on the Microsoft side is required if you want to switch to integrating with a different Microsoft account.

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